Convention transportation we provide
- Airport arrivals and departures: staged against your flight manifest, with speakers and executives met at baggage claim with a name sign.
- Group moves: 14 passenger Sprinters for teams and attendee groups, and the 54 passenger charter bus for a full delegation.
- Off-site evenings: dinners, receptions and venue nights across the city, with vehicles running loops so people can leave early.
- One dispatcher for the week: a written schedule for every vehicle and a single contact for changes.
Book: call 615-600-2073 or request a quote. The price is quoted when you contact us.
Planning around Music City Center
Music City Center occupies four city blocks in SoBro, a short walk from Broadway and from most of the large downtown hotels. That location decides the whole transportation plan: inside the convention bubble people walk, and the vehicles are needed at the edges, arrivals, departures and evening events.
Arrivals
BNA to Music City Center is about fifteen minutes outside of rush hour, twenty-five in it. Attendees rarely arrive evenly. A typical conference has a heavy Sunday afternoon and Monday morning, then a trickle. For a group of any size, give dispatch the arrival manifest and we stage vehicles against it: executives and speakers met individually with a name sign at baggage claim, everyone else moved in 14 passenger Sprinters as each wave lands.
During the event
The Omni is attached, and the Hilton, JW Marriott, Westin, Hyatt and the Broadway hotels are a five to fifteen minute walk. Unless the weather is bad or your attendees include people for whom the walk is difficult, do not plan a shuttle between those hotels and the centre. Spend the budget on the off-site evening instead.
The off-site evening
This is where conventions actually need vehicles. A dinner at a distillery, a private room in Germantown, a night at the Opry, a party at a venue across the river: forty people who were walking all day suddenly need to be somewhere fifteen minutes away at a specific hour. A Sprinter running two loops usually beats three SUVs making one trip each, and it handles the people who want to leave early.
Departures
The last morning is the hardest hour of the conference. Everyone checks out inside the same ninety minutes and heads for the same airport. Pre-booked vehicles with staggered times, arranged against the flight list, turn that into a schedule instead of a queue. Aim to have each attendee leaving downtown two and a quarter hours before departure for a domestic flight.
What to send us
The arrival and departure flight list, the hotel or hotels, the off-site event addresses and times, and who needs a dedicated car. You get back a written schedule for each vehicle and a single dispatcher as your contact for the week, so you are not explaining the event to a new person every time you call.
Rates
Airport transfers are quoted flat per vehicle. Evening and multi-stop work is hourly: $95 per hour for the Suburban and Expedition, $125 for the Escalade, Denali, Navigator and BMW 7 Series, and $175 to $195 for Sprinter vans. The 54 passenger charter bus is quoted by call. Nothing surges during a busy convention week; the price is set when you book.